Notice to Subcontractors and Vendors
Miller & Miller, Inc. is an Equal Opportunity Employers and federal, and State DOT construction contractor that is subject to the affirmative action requirements under Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, as amended, and 38 U.S.C 4212, as amended, as well as other federal and state equal opportunity regulations. This correspondence is to ensure your company, as a subcontractor, service provider, vendor, or supplier to Miller & Miller, Inc. has been made aware of your obligations under these laws. When conducting business with Miller & Miller, it will remain your duty to ensure all workforce management matters are being administered in accordance with these provisions, as applicable to your company.
Federal/Federally-Assisted Contractor and Subcontractor provisions, as applicable:
A. Executive Order 11246 and Equal Opportunity Clauses at 41 CFR 60-1.4(a) and (b)
Prohibit discrimination based on race, color, religion, gender, and national origin in all employment actions. Equal Opportunity Clause cites contractor and subcontractor EEO and affirmative action obligations regarding employment advertising, collective bargaining agreements, employment notification, access to records, EO clause notification in nonexempt contracts and subcontracts, and it lists sanctions for noncompliance. Federal non-cons and cons contracts and federally-assisted construction
B. Section 503 of the Rehabilitation Act (Section 503) and Equal Opportunity Clause at 41 CFR 60-741.5
Prohibit discrimination of qualified individuals with disabilities in all employment actions. Equal Opportunity Clause cites contractor and subcontractor EEO and affirmative action obligations regarding employment advertising, collective bargaining agreements, employment notification, notice postings, access to records, EO clause notification in nonexempt contracts and subcontracts, and it lists sanctions for noncompliance. Federal non-cons and cons contracts
C. Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA) and Equal Opportunity Clause at 41 CFR60-300.5
Prohibit discrimination based on status as a protected veteran in all employment actions. Equal Opportunity Clause cites contractor and subcontractor EEO and affirmative action obligations regarding employment advertising, collective bargaining agreements, employment notification, notice postings, access to records, EO clause notification in nonexempt contracts and subcontracts, listing employment openings with appropriate employment service delivery systems, and it lists sanctions for noncompliance. Federal non-construction and construction contracts
D. Employer Information Report - (EEO-1 Report)
Requires the annual filing of Standard Form 100 with the Joint Reporting Committee generally if you employ 50 or more employees and have a contract, subcontract, or purchase order amounting to $50,000 or more, or serve as a depository of Government funds in any amount, or are a financial institution which is an issuing and paying agent for U.S. savings bonds and savings notes.
E. Written Affirmative Action Programs for Supply and Service Contractors; 16 Affirmative Action Steps for Construction Contractors - 41 CFR 60-1.40, 60-2, 60-300, 60-741, and 60-4
Identify the criteria that require a covered supply and service contractor or subcontractor to develop a written Affirmative Action Program and the implementing actions for each of its establishments; 41 CFR 60-4 identifies the affirmative action requirements that covered construction contractors and subcontractors must implement, including the sixteen affirmative action steps.
F. Jobs for Veterans Act
Identifies the requirements for contractors and subcontractors to report number of veteran employees and new hires to the Veterans Employment and Training Service via the VETS-4212 report; mandatory job listing with state employment delivery systems.
G. Executive Order 13496
Requires federal contractors and subcontractors to notify employees of their rights to collectively bargain. Identifies the use of the required language in all contracts and subcontracts; Identifies posting requirements.
H. Pay Transparency Act
Prohibits covered federal contractors and subcontractors from discriminating against employees and job applicants who choose to inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.
I. Executive Order 13706
Requires contractors and subcontractors working on direct federal projects to provide covered employees with up to 7 days of paid sick leave annually, including paid leave allowing for family care.
These provisions are generally applicable to Service providers, Suppliers, and Vendors if:
(a) Holds a Federal government supply and service contract or subcontract of over $10,000
(b) Holds multiple Federal government supply and service contracts of less than $10,000 that, when added together total more than $10,000 within any 12 month period or can reasonably be expected to total more than $10,000 during that time
(c) Holds a Federal government contract or subcontract for an indefinite quantity, unless the amount to be ordered in any year under such contract will not exceed $10,000
(d) Holds a Federal Government bill of lading in any amount.
(e) Serves as a depository of Federal funds in any amount; or
(f) Is an issuing and paying agent for U.S. savings bonds in any amount.
These provisions are generally applicable to Construction Contractors and Subcontractors if they have:
(a) A federal or federally-assisted contract or subcontract of greater than $10,000
(b) A construction contract or subcontract of over $10,000 with a Federal non-construction contractor or subcontractor, if the construction contract/subcontract is necessary in whole or in part to the performance of the Federal non-construction contract or subcontract; or
(c) Multiple Federal construction contracts or subcontracts of less than $10,000 that, when added together total more than $10,000 within any 12 month period or can reasonably be expected to total more than $10,000 during that time.